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Prophet 21 Rebate Management is Right On the Money

Prophet 21 Rebate Management is Right On the Money

Right on the Money: Epicor Prophet 21 for Rebate Management 

 

Achieving profitability through distribution management software has never been easier.  With the technology available in Epicor’s Prophet 21, automation can quickly optimize workflow across the distribution spectrum.  In the critical area of rebate management, Prophet 21 rebate management modernizes supplier administration by streamlining the process of tracking and collecting.  This, in turn, minimizes administrative costs and maximizes overall profitability for your business. 

 

Prophet 21 Leaves No Money on the Table 

 

With Mardi Gras upon us, if you were a Mississippi gambler playing your odds on one of the French Quarter’s finest felts, you’d want to maximize whatever deals were available—without showing your cards prematurely or leaving any money on the table.  In a similar shake, the key to successful rebate management lies in the ability to define a robust set of conditions based on varying supplier parameters.  This allows for automated downstream processing and transactional accuracy.  This minimizes the internal costs of administering rebates, while maximizing those available.  Prophet 21’s vendor rebates support a similar strategy of capitalizing on what’s available, leaving no money on the vendor’s proverbial felt. 

 

mardi gras retail store discount management

 

Prophet 21 Makes Payables Playable  

 

Because Prophet 21 is a highly configurable application, it can meet the needs of a variety of different vendor scenarios.  Setup for rebates begins with the overall system settings.  The System Settings form allows users to configure enhanced rebate functionality.  Under the general settings within the Account Payable business area, “Enhanced rebate functionality” can be enabled.  This sets the stage for further downstream system configuration. 

 

Financial settings are made at the company level, where default general ledger accounts for rebates and rebate allowances are defined.  Subsequent settings occur at the vendor and customer levels.  Prophet 21 rebate tracking can be enabled for individual vendors—and this allows P-21 users to differentiate between rebate-applicable and non-rebate-applicable suppliers.  Further settings at vendor level enable the user to override the rebate and the rebate allowance accounts defined at the company.  At the vendor level, rebate variance-handling settings can also be defined.  At the customer level, the default rebate location can be optionally defined.  

 

The jackpot of P-21’s automated rebate functionality resides within the Sales Pricing pages.  A number of possible rebate methods can be defined within these screens, including the following: 

 

  • The Value Method: This specifies a cost-after-rebate valuewhich is subsequently compared to the base cost at the time of invoicing to determine a rebate amount. 
  • The Multiplier Method: This allows you to specify your costs as a percentage of the primary supplier cost, with the remaining value at time of invoicing resulting in your rebate.
  • The Flat Method: This allows for a flat rebate amount to be placed against the supplier cost.

 

When automated rebate capture is not possible, you can determine manual rebates through Prophet 21’s Manual Rebate Entry screen.  For payments, P-21 supports check and debit memos, which are applied with the AP module as if they were cash receipts.  Beyond automated and manual rebates, Prophet 21’s EDI solution supports outgoing rebate requests to vendors and incoming rebate payments from them.  And in the event that a rebate needs to be reversed, the Rebate Reversals screen allows you to completely reverse the original posting. 

 

Prophet 21 Means You Don’t Have to Gamble to Grow   

 

Epicor Software Corporation has a strong reputation for providing powerful functionality for the distribution industry.  With real-time tracking and optimal automation, Prophet 21 immediately boosts profitability and enables further success by bringing cloud and e-commerce technology to any distributor looking to grow or transform business.  With fast implementation at minimal investment, Prophet 21 ERP allows you to keep your purse strings tight and leave no money on the table. 

 

 

Want to learn more about Prophet 21’s distribution features? Read our blog on Prophet 21 Rental Management.

 

 

Do you have questions about Prophet 21 Rebate Management? Let us know by filling out the form below and we will contact you shortly to help make your distribution business run better with Prophet 21.

 

What Are My ERP Private Cloud Options

What Are My ERP Private Cloud Options

Not All Clouds are Created Equal: Reviewing Your ERP Private Cloud Options

 

It’s no secret that cloud computing has been increasingly finding its way into businesses by providing reliable solutions to increasingly challenging problems.  But for ERP customers with complex environment maps, an unmitigated move to the cloud might feel risky.  For this reason, some customers look for middle options between full cloud deployments and on-premise installations.  Private cloud hosting is one such midpoint, and it’s not uncommon for customers to approach the opportunities of cloud computing in search of a private solution.  But will this option leverage the obvious benefits of the cloud, while effectively providing the necessary support for your complex ERP ecosystem?

 

Your ERP installation is rarely an isolated entity—it is part of an integrated ecosystem of applications and processes, with various third parties, bolt-ons, and in-house applications interacting with the core ERP system.  As such, an ERP system is not always easily extracted from its ecosystem, as such an extraction is something akin to major surgery.  If you’re looking at handling this complexity with private cloud ERP deployment options, there are basically two management directions you can take.  You can build a private cloud using AWS, Azure, or Google, or you can work with an already established team of experts in private cloud hosting.  Let’s explore these options in greater detail.

 

Private Cloud in AWS/Azure/Google

 

The big players in cloud computing entered the application hosting game a while ago – Amazon, Azure, and now Google.  The option here would be to build out your virtual machine architecture within one of these clouds, and install your applications within this architecture, while working in turn to integrate your company-specific application ecosystem with the new ERP infrastructure.

 

While this eliminates the hardware investment of an on-premise install, you are still responsible for all the administration activities, at the server, application, and database levels.  And if your Epicor Admin should win the lottery, you are left scrambling for options.  If you lack the internal resources and need to bring in assistance in the administration of the application, you are now adding another party to work within this ecosystem.  Moreover, to your monolithic cloud provider, you are still just a number, and the service levels you can expect to receive will indicate as much.  Will the hosting company be responsive and listen to your apps and your business needs?  Is there a human voice to reach out to when issues occur?

 

Private Cloud Through the Estes Group’s ECHO Managed Hosting

 

EstesGroup’s EstesCloud Hosting, or ECHO for short, is our hosting platform. For one monthly price, we include all the functionality and support you need to keep your hosted applications running properly for your business.  While providing the access level that companies look for in private cloud solutions, we also provide the support and expertise that a big box store cloud partner can’t provide.  One phone call puts you in touch with our support team.  Well-versed in Microsoft’s full stack, we cover your servers with 24x7x365 EstesCloud Monitoring.  We cover the backups and disaster recovery, and we protect your users with EstesCloud identity management under the security of EstesCloud-managed Firewalls.

 

We have experience in moving many customers to a private cloud environment, while working with them to integrate their hosted ERP platform with their family of related applications.  With this experience comes the knowledge in working with protocols, networks, VPNs, and database connections, and we leverage this knowledge when engaging a customer.

 

In summary, some of the benefits of the EstesGroup’s ECHO Private Cloud Hosting solution include:

  • Known monthly expense, with no large capital expenses
  • Growth with your business supported by continual and customized service
  • Proven backup and disaster recovery playbooks
  • Easy, secure access from anywhere you wish
  • No Server Maintenance
  • No need to upgrade or repair hardware

 

When it comes to deploying your ERP architecture, there are clearly a number of different options, and the implications of the decisions made will have a lasting effect on your company’s future.  Are you considering spinning up your own private cloud to host your ERP application?  Drop us a line first, and let us help you explore your options.

Interested in learning more about Managed Hosting for Epicor ERP or Prophet 21 ERP?

 

Visit our Managed Epicor ERP Hosting page

Visit our Managed Prophet 21 ERP Hosting page

Epicor MRP Keeps You On-Time and Customers Happy

Epicor MRP Keeps You On-Time and Customers Happy

ERP!  ERP!  How do I love thee?  Let me Count the Ways: A Robust Materials Resource Planning ( MRP ) Engine

 

 

One of my favorite movies growing up was The Wizard of Oz.  One of my favorite scenes was when the “Wizard” was exposed as the “man behind the curtain,” pulling levers and revealing the secrets of the kingdom.  In the business world, this phrase has morphed into meaning a person who elusively controls the intricacies of a large enterprise—and no one really knows the who, what, when, or how of the magic behind the success.  MRP (Materials Resource Planning) is like this “man behind the curtain.”  Incredibly powerful, MRP manages the forces of supply and demand, keeping everything under control.

 

 

There are basically three questions that a manufacturer has, and MRP answers:

  • What does the customer want?
  • How many do they want?
  • When do they want it?

 

While those three questions seem relatively simple in nature, executing them in an efficient and profitable manner can become an extremely daunting, or even impossible task if you don’t have the correct tools.  Fortunately, the Epicor MRP Engine is a highly sophisticated but user-friendly process that can help companies increase on-time performance, lower inventory and improve efficiency.  MRP takes all three of these questions and looks at them holistically, to manage all variables that can occur on a shop floor.

 

What product does the customer want?

 

To answer this, MRP first looks to see if the part is purchased or manufactured.  At the core of the system is the type-attribute of the part.  Epicor defines a part in three ways: purchased, manufactured or sales kit.  Purchased Parts can have a defined lead-time and are used in determining when product can be available if stock is not available.  Manufactured Parts are built-up with routings and bills of materials.  MRP will take into account the time it takes for each operation, dependent on the quantity and material availability, to determine when the product will be available to ship, based on capacity on the shop floor.  Sales kits can be a combination of purchased and manufactured Parts and will use either or both types of logic to determine availability.

 

What quantity does the customer need?

 

Based on demand from forecasts or actual Sales Orders, the system looks at the current inventory level.  If there is insufficient inventory, it will suggest to the Purchasing Department to buy some if it’s purchased or will suggest to the Planning Department to create a job to make some, if it’s manufactured.

 

What is the customer’s timeline?

 

This is where the Epicor MRP logic will take the first two questions and analyze two things: If we don’t have it in stock, can we buy it in time to deliver it, or do we have enough material and resources available to build how many they want?  And it does this by taking into account not just one particular Sales Order, but all of the Sales Orders, and all of the inventory stocking levels and Job demands within a plant.  Obviously, this is a very tall order, and in a dynamic manufacturing environment, things are often changing on a daily, if not hourly, basis.  Because the MRP process can be such an intensive hardware resource demand, Epicor can be configured to run on a schedule (often times at night), either by looking at net change (to only work on those things that have changed since MRP was last run) or by being regenerative (to recalculate all demand).

 

Epicor also has the ability to run MRP for a specific part.  Have a customer that needs a part ASAP?  Now instead of having to wait for MRP to run, management has the ability to see the potential status of a job in a matter of minutes, and not hours, as MRP only has a single part to analyze.  The MRP process can also be limited to a plant, product family, or commodity class—reducing the time and resources required to generate the needed supply records.   Epicor MRP also supports multi-level pegging, which gives users the ability to trace the supply to each discrete source of demand.  This process also drives the projected Sales Order shortages and is an incredibly powerful tool to manage customer satisfaction.

The Epicor ERP system, in conjunction with its versatile and powerful MRP process, allows your organization to “see behind the curtain” at an organizational level, revealing what the current demands for your products are and if you have the necessary supply to meet demand in a timely and profitable fashion.

 

There are lots of things to love about Epicor’s E10 ERP application.

 

Want to know a few more?  Read our “ERP! How do I love thee?” series and give us a call with any questions you may have. 

Do you want to learn more about Epicor ERP and MRP? Download the Manufacturer’s information packet.

Manufacturers are in Love with Epicor ERP

Manufacturers are in Love with Epicor ERP

ERP!  ERP!  How do I love thee?  Let me count the ways!

 

I’ve often remarked that the best way to get a company to fall in love with their legacy ERP (Enterprise Resource Planning) system is to implement a new one.  When I was a customer, we moved from one of Baan’s flagship products to Epicor’s Vantage 803.  ERP implementation is an exercise in nostalgia…  With uh or ah or awe, does anyone out there remember Baan, or Vantage, for that matter?

 

I do remember the end user community at cutover:  “Well, back in the Baan days we could do this, and we could that, and oh, I miss the Baan days…”— Folks who had never had a good thing to say about their enterprise system were suddenly swooning over it, now that it was on the outs.

 

Having heard nothing but complaints about our legacy ERP up until cutover, I didn’t know what to tell them.  At a loss for words, I found myself quoting Lord Alfred Tennyson: “’Tis better to have loved and lost than never to have loved at all.”

 

I soon discovered that most end users in your average manufacturing company are not especially fond of nineteenth century British Romanticism, especially at cutover weekend.

 

Most companies don’t exactly love their ERP systems, even in a friendlies sort of way.  I knew one fellow who had the source code of his ERP heavily modified to suit his exact needs.  Of course, he loved his ERP—every time he used it, he was looking in a mirror.

 

For the rest of us, ERP is more like finding a roommate rather than a soulmate.

 

Even still, there are a lot of things about Epicor ERP’s Epicor 10 platform that can spur admiration—even affection.  Last year, I wrote an article about Epicor’s E10 platform, looking to answer the question: “what’s it good for anyway?” It turns out that E10 is good for a lot of things:

 

In this series, we will further expound on the core capabilities mentioned above, and work to explain how these capabilities distinguish Epicor E10 from its competitors.

 

What’s it good for anyway?

 

Companies in the midst of a software selection cycle are looking for things to love about a given system—things that will differentiate an ERP system from its competitors and that will ultimately help raise the business to greater levels of performance.  With the New Year moving right along and Valentine’s Day on the horizon, are you ready to love your ERP in 2020 style?   Whether you’re looking for some new Epicor E10 roomies or looking for someone to draw hearts around a new flame of a system, the EstesGroup team is ready to help you love the ERP you’re with.

Interested in learning more about Epicor ERP 10 customizations and how good consultants can help manufacturing companies? Give us a call.

To begin looking closely at Epicor’s full ERP power, download one of our white papers.