The Importance of Security Policies

Do you have all or any of the following:

• Security policy?

• Password policy?

• Account lockout policy?

• Malware policy?

A Common Scenario

Here’s a situation we encounter too often: An employee, Tim Jones, leaves the company. Two months later, someone discovers he was responsible for renewing a policy and had exclusive login credentials for the renewal process. When the new employee attempts to log in, they’re prompted for security questions that Tim set up—answers that are nowhere to be found. Calls to the company to handle the renewal lead to frustration, password resets, and account recreation. How could this have been prevented?

The answer is simple: a security policy.

What Is a Security Policy?

A security policy is a comprehensive document that establishes guidelines for computer network access and usage. It defines how an organization manages, protects, and distributes sensitive information—both corporate and client data—while providing the foundation for the organization’s overall network security framework.

While no policy book, employee manual, or process map can address 100% of employee issues, policies help get people on the same page and promote the right behaviors. A policy is fundamental to this goal and should be implemented without delay.

Essential Security Components

Your organization’s cybersecurity strategies, including policies and regulations, should address your most critical needs. Here are key components to consider:

1. Account Creation

Policies governing corporate accounts and user logins:

• Account lockout policy
• Compromised password policy
• Password creation policy
• Password protection and storage

2. Cloud Computing

Policies for managing web-based platforms and information access:

• Remote access policy
• Software installation guidelines
• Web application usage
• Internet usage policy
• Download protocols

3. Confidentiality

Policies protecting sensitive client and employee data:

• Email security policy
• Confidential information handling
• Third-party connectivity
• Equipment use and disposal

4. Security Infrastructure

Policies covering safety, security, and data protection:

• Anti-virus protocols
• Backup procedures
• Data storage guidelines
• Mobile device information management
• Disaster recovery planning

Implementation

Templates for these policy components are readily available online. A comprehensive security policy serves as a vital tool for managing areas vulnerable to:

• Data loss
• Cyber attacks
• Natural disasters
• Employee turnover
• Other security risks

Getting Started

Managed IT services can assist with:

• Implementing security policy components
• Identifying dangerous security gaps
• Setting up backup systems
• Protecting against common attack vectors

Remember: The best time to create a security policy is today. Don’t wait for a security incident to highlight the need for one.